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Using Microsoft® PowerPoint® 2010. QUE

Using Microsoft® PowerPoint® 2010. QUE

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Patrice-Anne Rutledge

More Than Just A Book

Part I PowerPoint 2010 Basics
Part II Editing and Formatting Presentations
Part III Working with Images, Illustrations, and Media
Part V Maximizing the Power of PowerPoint

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Using Microsoft® PowerPoint® 2010


About the Author

Patrice-Anne Rutledge is a business technology author and consultant who specializes
in teaching others to maximize the power of new technologies. Patrice has
used—and has trained others to use—PowerPoint for many years, designing presentations
for meetings, seminars, trade shows, and worldwide audiences. She is also the
author of four previous books about PowerPoint for Pearson Education. She can be
reached through her website at www.patricerutledge.com.


Introduction
Microsoft PowerPoint 2010 is part of Microsoft’s latest suite of business software
applications, Microsoft Office 2010. Using PowerPoint, you can quickly create a
basic slideshow or you can delve into sophisticated features to create a customized
presentation. Because it’s part of the Microsoft Office suite of products, you’ll find
PowerPoint to be intuitive and very familiar if you already use any other Office
applications, such as Word or Excel.
Using Microsoft PowerPoint 2010 is designed to get you up and running on PowerPoint
as quickly as possible. This book starts with presentation basics and then
introduces you to PowerPoint 2010’s many new features that can give your presentation
the wow factor, enable you to collaborate with colleagues around the world,
and extend the power of PowerPoint with third-party applications. Because knowing
how to use the software is just part of creating a successful presentation, Using
Microsoft PowerPoint 2010 also provides numerous tips on presentation design,
content, rehearsal, and delivery. For now, turn to Chapter 1, “Introducing PowerPoint
2010,” to get started with this powerful presentation tool.

Who This Book Is For
This book is for you if...
• You want to become productive with PowerPoint as quickly as possible and
are short on time.
• You want to move beyond a basic bulleted list presentation and make the
most of PowerPoint’s many design features.
• You’re a visual learner and want to see how to use PowerPoint in addition to
reading about it.

Using This Book
More than just a book, Using Microsoft PowerPoint 2010 is tightly integrated with
online video tutorials, audio insights, and other web-based content, which is
designed to provide you with a media-rich, customized learning experience not
available through any other book series today. Using Microsoft PowerPoint 2010 is a
thorough resource at your fingertips.

This book enables you to customize your own learning experience. The step-bystep
instructions in the book give you a solid foundation in using PowerPoint, while
rich and varied online content, including video tutorials and audio sidebars, provide
the following:
Demonstrations of step-by-step tasks covered in the book
• Additional tips or information on a topic
• Practical advice and suggestions
• Direction for more advanced tasks not covered in the book
Here’s a quick look at a few structural features designed to help you get the most
out of this book.
• Chapter roadmaps: At the beginning of each chapter is a list of the top-level
topics addressed in that chapter. This list enables you to quickly see the information
the chapter contains.
• Notes: Notes provide additional commentary or explanation that doesn’t fit
neatly into the surrounding text. Notes give detailed explanations of how
something works, alternative ways of performing a task, and other tidbits to
get you on your way.
• Tips: This element gives you shortcuts, workarounds, and ways to avoid
pitfalls.
• Cautions: Every once in a while, there is something that can have serious
repercussions if done incorrectly (or rarely, if done at all). Cautions give you a
heads-up.
• Cross-references: Many topics are connected to other topics in various ways.
Cross-references help you link related information together, no matter where
that information appears in the book. When another section is related to one
you are reading, a cross-reference directs you to a specific chapter in the
book in which you can find the related information.

Special Features
More than just a book, your USING product integrates step-by-step video tutorials
and valuable audio sidebars delivered through the Free Web Edition that comes
with every USING book. For the price of the book, you get online access anywhere
with a web connection—no books to carry, content is updated as the technology
changes, and the benefit of video and audio learning.

About the USING Web Edition
The Web Edition of every USING book is powered by Safari Books Online, allowing
you to access the video tutorials and valuable audio sidebars. Plus, you can search
the contents of the book, highlight text and attach a note to that text, print your
notes and highlights in a custom summary, and cut and paste directly from Safari Books Online.
To register this product and gain access to the Free Web Edition and the audio
and video files, go to quepublishing.com/using.
The author also has a website online at www.patricerutledge.com/books/powerpoint2010,
where you can access book updates, news about PowerPoint features
and tools, and other books and courses that might be of interest.


Table of Contents
Introduction . . . . . . . . . . . . . . . . . . .xxi
Part I PowerPoint 2010 Basics
1 Introducing PowerPoint 2010 . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Understanding What PowerPoint Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Exploring New PowerPoint 2010 Features . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Using the Ribbon Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Using Backstage View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Using Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Using the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Using Mini Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Using Task Panes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Understanding PowerPoint Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Searching for Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
2 Creating a Basic Presentation . . . . . . . . . . . . . . . . . . . . . . . . . .18
Understanding PowerPoint Presentations . . . . . . . . . . . . . . . . . . . . . . . . . .18
Understanding Themes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Understanding Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Understanding Slide Layouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Creating a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Creating a Presentation from a Template . . . . . . . . . . . . . . . . . . . . . . . .22
Creating a New Presentation with a Theme . . . . . . . . . . . . . . . . . . . . .23
Creating a New Presentation from an Existing Presentation . . . . . .24
Creating a Presentation from Scratch . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Adding Slides to Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Adding Sections to Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Collapsing and Expanding Sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Removing Sections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Saving a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Saving as a PDF or XPS Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Changing to Another File Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Opening a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Exploring the Open Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Renaming a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Closing a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Deleting a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Part II Editing and Formatting Presentations
3 Customizing Themes and Backgrounds . . . . . . . . . . . . . . . . .40
Applying Themes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Applying a New Theme . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Applying Multiple Themes to a Single Presentation . . . . . . . . . . . . . .41
Customizing Themes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Customizing Theme Color Schemes . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Customizing Theme Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Customizing Theme Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Working with Custom Themes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Applying and Customizing Backgrounds . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Applying a Background Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50
Customizing a Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Omitting Background Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
Resetting a Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
4 Working with Text . . . . . . . . . . . . . . . . . . .53
Adding Text to a Text or Title Placeholder . . . . . . . . . . . . . . . . . . . . . . . . . . .53
Using Text Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
Inserting a Text Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
Moving and Resizing a Text Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
Formatting a Text Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Formatting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Enhancing Presentation Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Using the Formatting Tools on the Home Tab . . . . . . . . . . . . . . . . . . .58
Formatting Text with Options in the Font Dialog Box . . . . . . . . . . . .59
Formatting Text with Options in the Paragraph Dialog Box . . . . . .61
Formatting Text with the Mini Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . .62
Using Bullets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Changing the Bullet Style of Selected Text . . . . . . . . . . . . . . . . . . . . . .63
Applying Picture Bullets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Applying Character Bullets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Using Numbered Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Changing the Numbering Style of Selected Text . . . . . . . . . . . . . . . . .66
Using WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Inserting WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Formatting WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68
Proofing Your Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Setting Spelling Check Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Checking Your Spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Looking Up a Synonym in the Thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Looking Up a Synonym . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
5 Formatting and Organizing Objects, Slides, and
Presentations . . . . . . . . .  . . . . . . . . . . . . .73
Formatting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Manipulating Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Arranging Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Using the Format Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Using AutoFit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Organizing Slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Using the Slide Sorter View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
Copying and Moving Slides from One Presentation to
Another . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Deleting Slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
6 Working with Tables . . . . . . .. . . . . . . . . . . . . .89
Understanding Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89
Inserting a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
Inserting a New Slide with a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
Drawing Custom Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Drawing a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92
Inserting Excel Spreadsheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Inserting an Excel Spreadsheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
Formatting a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
Setting Table Style Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .95
Applying a Table Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96
Creating a Border . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97
Setting Table Fill Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98
Applying Table Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Working with Columns and Rows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .99
Merging and Splitting Cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Specifying Other Layout Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100
Adding Bulleted and Numbered Lists Within Tables . . . . . . . . . . . .101
Deleting Tables and Table Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102
7 Outlining Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Creating an Effective Presentation Outline . . . . . . . . . . . . . . . . . . . . . . . .103
Using the Outline Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104
Modifying Your Outline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Promoting and Demoting Outline Points . . . . . . . . . . . . . . . . . . . . . .106
Moving Outline Points Up and Down . . . . . . . . . . . . . . . . . . . . . . . . . .107
Collapsing and Expanding Outline Points . . . . . . . . . . . . . . . . . . . . . .108
Showing Slide Formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108
Inserting an Outline from Another Application . . . . . . . . . . . . . . . . . . . .109
8 Reviewing Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . .112
Understanding PowerPoint Reviewing Tools . . . . . . . . . . . . . . . . . . . . . .112
Working with Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
Adding Comments to Slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113
Editing Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Reviewing Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Deleting Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115
Hiding Comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Comparing Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Comparing Two Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116
Working with the Reviewing Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117
Viewing Revisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Accepting Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .119
Rejecting Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
Ending the Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120
Part III Working with Images, Illustrations, and Media
9 Working with Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Understanding PowerPoint Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Inserting Pictures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
Inserting Clip Art . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .124
Inserting Screenshots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126
Working with Photo Albums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127
Creating a Presentation from a Photo Album . . . . . . . . . . . . . . . . . . .127
Modifying Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129
Adjusting Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .129
Applying Artistic Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .131
Working with Picture Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133
Arranging Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .135
Cropping Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136
Modifying an Image’s Height and Width . . . . . . . . . . . . . . . . . . . . . . .136
10 Working with Shapes . . . . . . . . .. . . . . . . .137
Inserting Shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137
Inserting a Shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137
Inserting Lines and Arrows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .139
Inserting Rectangles and Ovals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .140
Modifying and Enhancing Shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .141
Working with Shape Quick Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142
Specifying Shape Fill Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143
Specifying Shape Outlines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .146
Applying Shape Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .148
Editing Shapes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149
11 Working with SmartArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151
Understanding SmartArt Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .151
Inserting Smart Art Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153
Modifying and Formatting SmartArt Graphics . . . . . . . . . . . . . . . . . . . . .155
Using SmartArt Design Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156
Formatting SmartArt Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160
12 Working with Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163
Understanding Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163
Understanding Chart Terminology . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164
Understanding Chart Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165
Inserting Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166
Inserting a Chart from Excel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .169
Inserting an Excel Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .169
Modifying and Formatting Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170
Modifying Chart Design . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .170
Modifying Your Chart’s Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .172
Formatting Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175
13 Working with Audio and Video . . . . . . . . . . . . . . . . . . . . . . . .177
Inserting Audio Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .178
Inserting Audio Clips from Your Computer . . . . . . . . . . . . . . . . . . . . . . . .178
Recording Audio Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .180
Deleting Audio Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181
Inserting Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .181
Inserting a Video Clip from Your Computer . . . . . . . . . . . . . . . . . . . . .181
Inserting Audio and Video Clips from the Clip Art Task Pane . . . . . . .184
Formatting Audio and Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .185
Adjusting Audio and Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .186
Specifying a Video Poster Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .186
Working with Audio and Video Styles . . . . . . . . . . . . . . . . . . . . . . . . . .187
Arranging Audio and Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187
Resizing Audio and Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .188
Specifying Audio and Video Playback Options . . . . . . . . . . . . . . . . . . . . .188
Playing a Clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189
Adding a Bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189
Editing Audio and Video Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .189
Specifying Audio and Video Options . . . . . . . . . . . . . . . . . . . . . . . . . . .191
Compressing Media Files for Improved Performance . . . . . . . . . . . . . .192
Compressing Media Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .192
Creating Videos from PowerPoint Presentations . . . . . . . . . . . . . . . . . . .193
Creating a Video from a PowerPoint Presentation . . . . . . . . . . . . . .194
14 Working with Animation and Transitions . . . . . . . . . . . . . .196
Understanding Animation and Transitions . . . . . . . . . . . . . . . . . . . . . . . .196
Setting Slide Transitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .197
Setting Up Presentation Slide Transitions . . . . . . . . . . . . . . . . . . . . . .197
Applying Animation to Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .199
Animating Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .199
Customizing Animations on the Animation Pane . . . . . . . . . . . . . . . . . .201
Setting Additional Effects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .202
Setting Timings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .204
Animating Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205
Animating Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .206
Animating SmartArt Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207
Animating Audio and Video Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .207
Viewing the Advanced Timeline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208
Managing Animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208
Reordering Animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208
Modifying Animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208
Removing Animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .209
Reusing Animations with the Animation Painter . . . . . . . . . . . . . . .209
Part IV Making Presentations
15 Presenting a Slide Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .211
Understanding Slide Shows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .211
Setting Up a Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .212
Rehearsing Timings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .214
Using Timings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .215
Deleting Timings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .216
Recording Voice Narrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .216
Recording a Voice Narration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .217
Rerecording Narrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218
Playing Narrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218
Deleting Narrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218
Creating Custom Shows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .218
Viewing Your Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .220
Navigating a Show Full Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .221
Setting Pointer Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .225
Using the Onscreen Pen to Mark Your Presentation . . . . . . . . . . . . .225
Packaging a Presentation onto a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .227
Broadcasting a Slide Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .230
16 Creating and Printing Presentation Materials . . . . . . . . . .233
Understanding PowerPoint Printing Options . . . . . . . . . . . . . . . . . . . . . .233
Printing PowerPoint Presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235
Preparing to Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235
Customizing Headers and Footers . . . . . . . . . . . . . . . . . . . . . . . . . . . . .239
Previewing a PowerPoint Presentation . . . . . . . . . . . . . . . . . . . . . . . . .240
Printing Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .240
Creating Handouts in Microsoft Word . . . . . . . . . . . . . . . . . . . . . . . . . . . . .242
Creating Handouts in Microsoft Word . . . . . . . . . . . . . . . . . . . . . . . . . .242
17 Sharing and Collaborating on Presentations . . . . . . . . . . .244
Exploring Ways to Share and Collaborate in PowerPoint . . . . . . . . . . .244
Protecting Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245
Preparing Your Presentation for Sharing . . . . . . . . . . . . . . . . . . . . . . . . . . .247
Inspecting Your Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .247
Checking Your Presentation for Accessibility . . . . . . . . . . . . . . . . . . .249
Running the Compatibility Checker . . . . . . . . . . . . . . . . . . . . . . . . . . . .250
Sharing Your Presentation with Others . . . . . . . . . . . . . . . . . . . . . . . . . . . .251
Sending via E-Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .252
Saving Presentations to the Web . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .253
Saving Presentations to SharePoint . . . . . . . . . . . . . . . . . . . . . . . . . . . .255
Publishing Slides to a Slide Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . .257
Other Ways to Collaborate in Microsoft PowerPoint 2010 . . . . . . . . . .258
Co-Authoring in Microsoft PowerPoint . . . . . . . . . . . . . . . . . . . . . . . . .259
Collaborating with Microsoft Office Communications
Server 2007 R2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .259
Collaborating with Microsoft Office Live Workspace . . . . . . . . . . . .259
Part V Maximizing the Power of PowerPoint
18 Working with Hyperlinks and Action Buttons . . . . . . . . . .262
Working with Hyperlinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .262
Inserting Hyperlinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .262
Customizing Hyperlink ScreenTips . . . . . . . . . . . . . . . . . . . . . . . . . . . . .269
Modifying Hyperlinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .270
Removing Hyperlinks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .271
Using Action Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .271
Adding an Action Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .272
Using Action Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .273
Testing Hyperlinks and Action Settings . . . . . . . . . . . . . . . . . . . . . . . . . . .274
19 Customizing PowerPoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . .275
Working with the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . .275
Moving the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .275
Adding and Removing Quick Access Toolbar Commands . . . . . . .276
Setting PowerPoint Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .277
Personalizing PowerPoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .277
Setting Proofing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .278
Setting Save Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .283
Setting Language Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .285
Setting Advanced Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .285
Customizing the Ribbon . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .286
Customizing the Quick Access Toolbar . . . . . . . . . . . . . . . . . . . . . . . . .289
Setting Add-In Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .291
Setting Trust Center Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .291
Setting Presentation Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .291
Working with Slide Masters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .292
Modifying the Slide Master . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .293
Adding a Slide Master . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .294
Creating a Custom Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .295
Renaming a Slide Master or Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . .297
Duplicating a Slide Master or Layout . . . . . . . . . . . . . . . . . . . . . . . . . . .298
Deleting a Slide Master or Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .298
Preserving a Slide Master . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .299
Applying a Theme to a Slide Master . . . . . . . . . . . . . . . . . . . . . . . . . . .299
Modifying the Handout and Notes Masters . . . . . . . . . . . . . . . . . . . .300
20 Accessing PowerPoint on the Web and
Mobile Devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .303
Using the Microsoft PowerPoint Web App . . . . . . . . . . . . . . . . . . . . . . . . .303
Setting Up SkyDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .303
Adding Files to SkyDrive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .305
Creating New Presentations in SkyDrive . . . . . . . . . . . . . . . . . . . . . . .306
Setting SkyDrive Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .307
Viewing Presentations in the PowerPoint Web App . . . . . . . . . . . . .311
Accessing PowerPoint from Mobile Devices . . . . . . . . . . . . . . . . . . . .312
21 Extending PowerPoint with Third-Party Tools . . . . . . . . . .313
Extending PowerPoint with Third-Party Software . . . . . . . . . . . . . . . . . .313
Camtasia Studio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .313
Articulate Rapid E-Learning Studio . . . . . . . . . . . . . . . . . . . . . . . . . . . .314
Adobe Presenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .315
Getting Creative with Third-Party Templates, Backgrounds,
and Clip Art . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .315
Enhancing Your PowerPoint Experience with External Hardware . . .316
Impatica ShowMate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .316
Papershow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .316
TurningPoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .316
Laser Mouse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .317
Integrating PowerPoint with Twitter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .317
Poll Everywhere . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .317
SAP PowerPoint Twitter Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .317
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .319


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Product details
 Price
 Pages
 354 p
 File Size
 12,920 KB
 File Type
 PDF format
 ISBN-13
 ISBN-10
 978-0-7897-4294-0
 0-7897-4294-2
 Copyright
 2011 by Pearson Education, Inc 
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